Witchford Village College Admissions – Eastern Learning Alliance

Witchford Village College does not select pupils for admission and will consider all applications for places.

Admission Policy

Our full admission policy can be found in our Policy Bank.

Year 7 (11+) Entry

The majority of our students join us after the end of year six, at the culmination of their primary school education, joining us at the start of year seven.

Applications for places at the College should be made in accordance with Cambridgeshire County Council’s admissions arrangements, referred to as the ‘transfer to secondary school admission round’. Further information and application forms can be downloaded from their transfer to secondary school page.

For admissions outside of the normal age range, we will consider all requests to place children outside of their normal age group including summer born and premature children in line with the requirements of paragraph 2.17 and 2.17B of the School Admissions Code.

Key information for parents and students joining us in Year 7 can be found on our Transition page.

Joining us beyond year seven

If you are relocating your family to Cambridgeshire, or wish for your son or daughter to transfer schools for other reasons, please contact Witchford Village College for admission information.

To apply for a place at Witchford Village College, please do so through the Cambridgeshire County Council Admissions Service.

Admission Form

Please only complete the form below once you have been offered a place by Cambridgeshire County Council. The Data Protection Act (1998) and the Education (Pupil Information) (England) Regulations 2005 protect this strictly confidential information, stored on the College’s student records database.

The information on ethnic origin and first language is needed by the school and the Local Authority to ensure that resources are made available when required and that the Education Service offers real equality of opportunity for all pupils.

Details of Student

Legal name MUST be as it appears on the student's Birth Certificate

Legal Surname

Legal Forename

Legal Middle Name(s)

Preferred Surname

Preferred Forename

Date of Birth

Gender

Address

Postcode

Home Telephone Number

Siblings attending Witchford Village College (if any)

Details of Parents/Carers with whom the Student lives

Parent / Carer 1

Title

Surname

Forename

Date of Birth

National Insurance (NI) Number

Relationship to Student

Parental Responsibility

YES NO

Mobile telephone number

Home telephone number

Email Address

We'll send email confirmation this form has been received by the school to the email address you provide above.

Place of work

Work telephone number

Parent / Carer 2

Title

Forename

Surname

Date of Birth

National Insurance (NI) Number

Relationship to Student

Parental Responsibility

YES NO

Mobile telephone number

Home telephone number

Email Address

Place of work

Work telephone number

Please tell us immediately if any of the above details change

Separate Parent Information

For those with parental responsibility (but who may not necessarily reside with the child). In English law, Parental responsibility is a legal phrase used to define who has the rights and obligations in making decisions which affect the child's life. Parental responsibility includes legal rights and responsibilities in choosing and providing for the child's education. Unless there is a Protection Order from the Court, the College has a legal obligation to provide all people with parental responsibility, reports and school information. The college will assume that the person/s listed below, who has/have parental responsibility, but with whom the student does not reside, will automatically receive information regarding the pupil.

Protection Order Information

If there is a Protection Order issued against the person/s listed below, who have parental responsibility, please provide details on a separate piece of paper, to the attention of the College's Designated Safeguarding Lead. The information you provide will be treated as strictly confidential but may be shared with other relevant members of staff at the discretion of the College's Designated Safeguarding Lead.

Has a Protection Order been issued?

YES NO

Title

Forename

Surname

Date of Birth

National Insurance (NI) Number

Relationship to Student

Parental Responsibility

YES NO

Address

Postcode

Home telephone number

Mobile telephone number

Email Address

Place of work

Work telephone number

Emergency Contact Details (other than Parents/Carers)

These are very important to us. If your child becomes ill during the day, we need to be able to contact you or someone acting for you who is able to collect your child. If we are unable to contact you, you may wish to give the contact details of up to two persons who may (with their agreement) act on your behalf in an emergency. If you have no relatives in the area, then ask a friend, neighbour or childminder if they would be willing to act as an emergency contact.

Contact Priority 1 (if parents/carers not available)

Title

Forename

Surname

Relationship to Student

Mobile telephone number

Home telephone number

Work telephone number

Contact Priority 2 (if parents/carers not available)

Title

Forename

Surname

Relationship to Student

Mobile telephone number

Home telephone number

Work telephone number

Lunch Arrangements

Lunch Choice

School Meal Free School Meal** Packed Lunch Special Dietary Requirements**

** Please provide details

The Education Funding Agency are committed to ensuring that those students who claim Free School Meals receive additional funding for their education so please do check your eligibility and claim if you are entitled to.

Please supply any further information (religious or cultural - e.g., food, dress, days of observance) which you feel may impact on your child's school life.

Young Carer

A young carer is someone under the age of 18 who helps look after, or whose life is affected by, a relative with a disability, illness, mental health condition, or drug or alcohol problem.

Is your child a young carer?

YES NO

Medical Details

It is important that you provide us with information of the medical centre/surgery that your child is registered with.

Surgery Name and Address

Surgery Telephone Number

Emergency First Aid Consent

YES NO

Student's Medical Needs/Conditions

Long term medical conditions

Short term medical conditions

Occasional medical conditions

Ongoing medical conditions

Please note that if your child has a long term, ongoing health needs they may require an Individual Health Care Plan (IHCP). The College will be in contact to arrange a suitable time to complete an IHCP with you.

It is helpful for the College to have copies of letters that diagnose conditions - please provide these in a sealed envelope for the attention of the SENCO at the College. Should your child suffer from any medical conditions that require them to take medication at school, this will be kept in a locked cupboard in our first-aid room. You need to provide us with the following:

Medication in its correct packet/container - blister packs for tablets are not acceptable.
Bottled medicine must be new and unopened, so we can monitor correct usage.
MUST have a dosage on the packet/bottle if an 'Over the counter medicine'
MUST have a prescription label if a prescription only medicine, with a valid 'from' date, expiry date, dosage and student's name on it. The label must be clear and not tampered with.
Written permission from the parent to administer the medication

Name of medication(s)

Dosage and frequency to be taken

It is the responsibility of the parent/carer to update the College of any changes to their child's medical needs

Special Education Needs (SEN)

Does your child have any Special Needs Provision

YES NO

If YES, please indicate below to confirm if your child is identified on the SEN register at their current school and if they have an Education and Health Care Plan (EHCP):

My child is on the SEN Register

YES NO

Does your Child have an EHCP?

YES NO

Please provide SEN/EHCP details

Ethnic Information

To help us and the local authority in monitoring equal opportunities you are asked to complete the following: Family's Ethnic Origin. (our ethnic background describes how we describe ourselves. This may be based on many things, including, for example, skin colour, culture, ancestry or family history. Ethnic background is not the same as nationality or country of birth.)

Ethnicity

National Identity

Home Language

Other Language(s)

Religion

Does your child receive any additional English language support

YES NO

Travel Arrangements

Most used method of transport

If you believe your child may be entitled for free transport to Witchford Village College, please refer to Cambridgeshire County Council's web page.

Details of last school attended (prior to Witchford Village College)

A representative of Witchford Village College will contact your child's previous school, prior to the starting with us to gather relevant information to ensure that transition is smooth.

Name of School

On what date did your child start at their current / last school

On what date did your child leave/due to leave their current/last school

Reason for leaving

If your child is not currently attending school, please tell us the date on which your child left their most recent school

Service Children in School

Schools are now required to indicate whether a child has parent(s)/guardian(s) currently serving in regular military units of any of the armed forces, and designated as Personnel Category 1 or 2.

Please could you indicate if your child is a 'service child in education' by selecting from the options

YES NO I do not wish a service indicator to be recorded

Children in care of a Local Authority

Is the child named above in the care of the local authority

YES NO

If yes, please name of Local Authority and provide details of the social worker currently assigned

Has the child ceased to be Looked After through adoption, a special guardianship order or a child arrangement order (formerly a residence order)? If so, please provide written evidence of this for the attention of the Data Assistant at the College.

YES NO

Parent / Carer Consent

We require permission from you for several things. Please fill in the permission tick boxes below. In an instance of an organiser needing to contact you whilst your child is participating in a school trip the contact details used will be those recorded on the College database - it is therefore essential that any changes to contact telephone numbers are notified to the College as quickly as possible. Likewise, any medical conditions which your child may develop over their time at the College should also be reported to us.

Throughout my child's time at Witchford Village College, I give the following permissions for my child:

Local Visits

Do you give permission for your child to be accompanied on a local visit without advance notice on the basis described?

YES NO

Name of Parent/Carer giving permission

Date

Use of Photograph/Video/DVD images

At Witchford Village College we take the issues of child safety very seriously, and this includes the use of images of pupils.

Throughout my child's time at Witchford Village College, permission is given for my child to be photographed and those images used in the following places:

In Witchford Village College Publications On the Witchford Village College Website By the local press By the local press but I prefer their name not to appear alongside the image Decline All

Name of Parent/Carer giving permission

Date

Biometric Data

Witchford Village College operates a Cashless catering service. New students will be enrolled onto the system upon joining the College.

The method of recognition which Witchford Village College has chosen is Thumbprint scanning. This system does not store any personal identity data on the system. When purchasing food from the canteen, your child will simply place their thumb on the reader when they arrive at the till.

Students whose parents/carers do not consent to the use of biometric data will still have a cashless catering account but this will be access manually by the till operators entering the student's name - operating accounts in this way means that transactions will take longer and also carries a higher risk of administrative error, whereby incorrect accounts could be inadvertently debited.

Do you give permission for the College to use biometric data for your child, as described?

YES NO

The Youth Support Service

The Youth Support Service supports young people in Cambridgeshire with their health, lifestyle and career aspirations, enabling them to achieve their full potential in their transition to adulthood. The service is delivered by a range of staff working in small teams across Cambridgeshire who work from district team offices, schools, colleges and youth centres.

I give my consent for my child to be supported by this Service

Yes No

Edulink

We use EduLink as our main method of communication to share updates about your child’s progress and attitude, we also use EduLink to share important messages and to collect information and consent when required. Login details will be sent to you once your child is enrolled at the College.

I give my permission for my email address to be registered with EduLink

Yes No

SIMS InTouch

In addition to Edulink we do occasionally use our system called SIMS InTouch.

I give my permission for my email address to be registered with SIMS inTouch

Yes No

Name of Parent/Carer giving permission

Date

Declaration

I certify that, to the best of my knowledge, the information on this form is correct

YES NO

Digital Signature (please type your name)

Relationship to Child

Date

Data Protection

I consent to providing this information to the College. It will be processed in accordance with the Trust Privacy Policy.